The Agency

Temporary Resources, a certified woman-owned staffing firm in North Carolina, has been providing employment services for entry-to-executive-level jobs in a wide range of fields since 1979.

The staffing firm does all it can to provide applicants with all the resources they need to be successful job seekers, going as far as providing free services like resume writing assistance and computer training.

With a driving sales force keeping up with industry trends, Temporary Resources has expanded its services to Louisiana and Iowa, with eight offices. Further information can be found at http://www.temporaryresources.com/.

The Paperless Initiative

Temporary Resources underwent major physical reorganization this past winter, which spurred the need to make some changes to their filing system.

Often, Temporary Resources’ own employees have to work out of the office, and don’t always have physical access to files. The firm recently launched an initiative toward a more electronic-based system, to eliminate the need for hard copies as much as possible.

CFO Kim Beauchamp said that the need for a paperless system “was multifaceted.” Not only did she want to make it easier on her mobile staff members,  but there was a crucial need for a disaster recovery plan.

If Temporary Resources suffered a fire or flood, all files would be gone forever. With an electronic system in place, she said, investigators would have an easier time getting things back in place.

What many also may not know is that, in addition to extra filing cabinets adding up the costs, the company also has to list them as assets.

Goodbye, Filing Cabinets; Hello, DocCenter

DocCenter allowed Temporary Resources to implement the paperless plan.

Employees enter all their information through DocCenter, including tax forms and signatures, and the server securely stores everything.

Temporary Resources saves time and energy by using the software to pull up their information, rather than trekking over to one of many storage units and searching through countless files.

Temporary Resources’ staff can now access files no matter where they are. Beauchamp, who works from home when she can, said she is very happy this sytem is in place.

The #1 thing they love about DocCenter, according to Beauchamp’s staff, is that they can start a document within the system and have it be available on the Web portal.

Beauchamp said expenses have been saved in other areas, as well. The filing cabinets were just a start. Without having to scan or copy documents, ink costs for Temporary Resources have been drastically reduced.

Beauchamp said Temporary Resources is continuing its efforts to go paperless, and she has been working to promote DocCenter in other places, as well.

“Kudos to Brandon Johnson!” she said, adding that Brandon was instrumental in getting DocCenter off the ground at her firm.